Create a Professional Gym Registration Form in Just 5 Steps

If you own a gym or fitness center, your top priority should be attracting new members and providing a smooth onboarding experience. A professional gym registration form is one of the simplest yet most effective ways to achieve this.

Gone are the days of stacks of paperwork and messy filing cabinets. In today’s digital world, everything starts online—and so should your membership process.

When fitness enthusiasts land on your website, their first impression often comes from your registration form.

A clean, user-friendly, and well-structured online gym membership form streamlines the sign-up process and sets the tone for a positive member experience.

On the flip side, a clunky or confusing form can instantly turn away a potential client, no matter how great your facilities are.

That’s why it’s crucial to design a gym form that’s functional, engaging, and capable of capturing all the right details.

With the right tool, it’s damn simple to create a professional gym registration form in just 5 steps.

So, let’s start!

What is a gym membership form, and why is it important?

A gym membership form is a document that fitness centers or gyms use to gather the necessary information to register new members.

It typically starts by collecting personal details such as full name, contact information, address, and emergency contact. The form also includes membership-related details such as the type and duration of the membership, and ends with payment-related information.

A gym registration form is vital for any gym owner to maintain accurate records and stay in touch with members when needed. It is the foundation of the relationship between the gym and the member.

It also helps make crucial business decisions and streamline operations to improve the overall gym experience.

In many cases, the form will also request relevant medical or health-related information to ensure that the member is fit to participate in physical activities.

Legally, the gym form acts as a contract. It outlines the terms and conditions of the membership, such as fees, cancellation policies, and rules of conduct, that help to avoid misunderstandings.

What to include in a gym registration form template

If you’re going to create a gym membership form template, there are a few things that you should keep in mind. The first thing is not to ask for irrelevant information.

You should only ask for the details that a gym owner or a gym instructor needs in order to train the person.

The gym membership application form​ may have different fields depending on your requirements. But here are some basic elements that must be included in your gym form:

Personal information

This is a common section in every gym registration form template. It helps the gym keep a clear record of who the members are and how to contact them.

So, you should have the necessary fields to collect basic personal information such as full name, billing address, gender, email for sending updates, mobile number for quick communication, or emergency contact.

You can also have a “date of birth” field to ensure the member meets the age requirements for fitness training.

Emergency contact

The Emergency Contact section is a critical part of any gym registration form. It collects information about a person, mostly a family member or close friend, who should be contacted immediately if the member experiences any medical emergency, injury, or any other urgent situation during the workout.

Membership details

Provide the membership details accurately that your gym offers. This section allows members to choose a plan that best fits their lifestyle and fitness goals.

You can offer membership plans such as 3 months, 6 months, 12 months, or even a lifetime gym membership, including their costs. Provide a joining date that defines the active period of the membership. 

You can also ask for their preferred time slot for workouts, which will help you to manage peak hours and provide better service.

Health and medical history

It’s very important to have a section for the health and medical history in the gym registration forms. It ensures the gym is aware of any health risks and can advise the member accordingly.

Ask if the member has any health issues like heart conditions, allergies, respiratory issues, or if he has gone through any recent surgeries or anything else.

“Understanding health history isn’t optional—it’s essential to train safely.”

Terms and conditions

Every institution has different terms and conditions that the member needs to follow. It’s a legal section that protects both the gym and the member. So, it has to be there in your gym forms.

In the condition field, you should provide information about the gym rules, code of conduct, cancellation and refund policy, liability waiver, media consent, etc.

Payment information

Every fitness center or gym registration form template ends with a piece of payment information. People love to make payments with their preferred payment methods. So, try to offer a wide range of payment gateways to make it simple for them.

The best idea to streamline the renewal hassle is to offer a subscription payment by setting up a billing cycle. Automatic renewal makes financial transactions smooth and transparent.

To do this effortlessly, Paymattic offers Stripe (free), PayPal, Square, and Moneris to accept subscription payments for your gym with a built-in gym membership form template.

5 Easy steps to create your professional gym registration form

It’s very simple to create a gym membership form with Paymattic. Let’s check out the five easy steps and build a professional registration form for your fitness center:

• Step 1: Install the Paymattic plugin
• Step 2: Create a form
• Step 3: Select the Gym Membership Form template
• Step 4: Customize the template
• Step 5: Copy the shortcode and publish

Step 1: Install the Paymattic plugin

First, you need to install the Paymattic plugin. You can install it directly from the WordPress repository or your WordPress dashboard.

• Go to your WordPress admin dashboard
• Click on Plugins → Add New
• Search for Paymattic
• Install the plugin and Activate it

Step 2: Create a form

After successfully installing the plugin now you need to create a new registration form. To do so, click on “Create Form”.

Here you’ll get three options

1. Click on “Blank Form” to create a fresh new registration form from scratch
2. “Choose Templates” and select the built-in gym membership form template
3. Use “Import Form” if you already have a gym form

For now, we’ll go with the Choose Templates option, which will reduce your workload and save your valuable time.

Select the Gym Membership Form template

Select the Gym membership form from the templates. This is an organized, built-in, and professional gym registration form that suits most of the fitness center polices.

Click on “Create Form” and start customizing it as per your needs. You can customize everything on this form, including the fields and images.

Customize the template

There are a lot of fields you can include in your gym form to collect more data and provide more information about your gym facilities.

You can put your gym logo in the image section for branding. Change the membership plan according to your gym offer.

Also, Paymattic offers 14 payment gateways so that no one abandons the form only for their preferred payment methods. You can include them all if you’re associated with the gateways.

Copy the shortcode and publish

Once you’re done with the customizations, it’s very simple to publish your gym form on your WordPress website.

First, click on “Save” to save the changes, and then click on the “eye button” to preview your form. If everything looks perfect for you, just copy the “shortcode” and paste it where you want to display your gym registration form.

That’s it!

You’re done with creating a professional gym membership form in just 5 easy steps.

When you’re offering memberships through an online form, you must be informed about the submissions. Whenever a potential client fills up the form, you’ll instantly receive notification through sms or email.

Paymattic also offers you to integrate with Twilio and other email automation tools like FluentCRM, ActiveCampaign, and Mailchimp to receive updates and notifications instantly to your inbox.

Wrapping up

Running a gym is all about helping people transform their lives, and that transformation should start the moment they land on your website.

A sleek, smart, and hassle-free registration form isn’t just nice-to-have, it’s your first handshake, your first “Welcome aboard!”

With Paymattic, you can skip the tech headaches and go straight to results. In just a few clicks, you’ll have a fully functional, professional gym membership form—complete with flexible payment options, instant notifications, and full customization to match your brand’s energy.